The Benefits of Managed Office Spaces

A managed office is an excellent solution for contemporary business owners.

What defines a managed office? Consider them as flexible workspaces with access to essential amenities. They are an adaptable workspace solution at a monthly rate, with reduced commitments compared to a traditional office lease. Notably, they also eliminate the long-term commitment and other drawbacks associated with a conventional office lease.

The amenities typically include a staffed reception, telephony systems, high-speed internet access, IT support, utilities, security, and shared areas.

At Pinnacle House, our offices are fully furnished with comfort cooling and prepared for immediate occupation. Our team can assist you in configuring the layout to match your requirements. Following this, they are on hand to quickly address any concerns during the tenancy.

How Managed Offices Function

Whether you are an entrepreneur or an established business owner, managed office space is perfect for your business requirements.

A conventional office space solution requires a substantial upfront financial investment, accompanied by a multi-year commitment to the location. Beyond the time-consuming and inconvenient office search, these requirements price many emerging businesses out of the market.

In contrast, a managed office is an adaptable workspace solution. The office space is equipped and ready for immediate use, with the adaptability to modify the layout to match your working preferences.

Our team will collaborate with you to organise the desk and furniture arrangement that best fits your team’s requirements, ensuring your workspace operates seamlessly for your business.

The procedure is significantly faster than configuring and furnishing a leased office.

There are numerous services provided as an inclusive feature of managed offices. This differs depending on the office provider.

The Pinnacle House Advantage

At Pinnacle House, we offer a staffed reception during business hours (9 am to 5 pm, Monday through Friday), as well as comprehensive access to meeting rooms and conference spaces. The facilities include ultra-fast fibre broadband, secure Wi-Fi, IT support, kitchens and breakout areas, utilities, comfort cooling, and secure round-the-clock access.

Additionally, with our strategic location just 2 miles from Peterborough city centre and 10 minutes from the A1, along with over 100 parking spaces and EV charging facilities, we cover all aspects of modern business requirements.

Advantages of Choosing a Managed Office

Consider these primary advantages when opting for managed office arrangements:

Financial Clarity – managed offices feature transparent monthly fee structures. This enables dependable budget forecasting to support your business planning needs.

Flexibility – initial lease agreements typically provide varied duration choices. Office providers frequently accommodate negotiations around different contract periods. Space scaling capabilities allow expansion or reduction as business requirements change. Pinnacle House, for example, offers office solutions that accommodate teams ranging from 1 to 12 people across ground- and first-floor locations, delivering remarkable flexibility.

Operational Freedom – managed facilities eliminate the necessity for dedicated office management staff. This enables your team to focus entirely on primary business functions.

Security and Customisation – while bespoke renovations are not generally offered, workspace configuration adjustments and limited branding opportunities may be arranged through discussion. Comprehensive security provisions protect confidential information while maintaining business privacy.

Perfect Candidates for Managed Offices

The primary audience for managed offices includes SMEs, startups, and companies needing moderately sized regional offices. For instance, the Pinnacle House business centre accommodates up to 12 workers in an office (with options spanning from 1-person offices to larger team spaces).

Established companies may need temporary office space separate from their main facility. This might be for project work, as an office overflow workspace, or as a transitional space before a complete relocation nearby.

Managed offices do not need an extensive search, contract negotiation, or fit-out period. The workspace is equipped and ready to occupy.

Comparing Managed Offices with Alternative Office Types

When initially considering a managed office and other alternatives, it becomes clear that there are significant differences between managed offices, traditional leases, and coworking spaces.

Which suits your business best? Let us examine them.

Serviced (Managed) Offices

Also known as ‘managed offices,’ these are prepared for immediate occupation. Typically, there is some flexibility in configuring the interior space. The lease terms are negotiable to accommodate various business needs.

The workspace provider covers the utilities and building maintenance. Meeting rooms are accessible. There is also a reasonable expectation of privacy.

Traditional Leases

These are long-term commitments, with a minimum of 3 years, and some landlords prefer a 5-year commitment. The upfront costs are considerable.

Locating a suitable office in a preferred location can be discouraging, especially with an extended fit-out period. A minimum of 12 months is not unusual to find, secure, and fit out a new office.

The tenant is responsible for sourcing utilities, lighting facilities, telephony installation, IT network setup and configuration, security, and other related services.

Coworking Spaces

As potentially the most adaptable workspace solution, coworking spaces offer several benefits but also significant downsides.

They are all temporary, whether renting a hot desk, a day office, or a coworking space for a month.

These are shared working areas, which are noisier environments with additional distractions. They lack the exclusivity of a managed office and are not brandable or configurable either.

Key Factors When Selecting a Managed Office

Several critical elements should influence your decision to choose a managed office. These factors ensure proper alignment between your business requirements and available solutions.

Strategic Location: prime positioning makes a lasting business impression. Client relationships strengthen when operating from professional environments. Superior transport links prove equally vital. Pinnacle House, for instance, offers exceptional connectivity, being just 2 miles from Peterborough city centre and 10 minutes from the A1, with 75 minutes by rail to London King’s Cross.

Capacity and Configuration: what workspace size matches your current team structure? Is your organisation experiencing rapid growth requiring expansion capabilities within the same business facility?

Financial Planning and Associated Costs: a thorough understanding of total workspace expenses for your space. This includes initial payments, ongoing monthly charges, and potential early termination penalties.

Enhanced Amenities: available services differ considerably between providers. Options might include business networking opportunities, EV charging facilities, hybrid meeting technology, or other site-specific advantages.

Steps to Securing a Managed Office

The initial step is to establish your business requirements for the office space:

• An adaptable office rental for a fixed number of employees.
• Sales team members who visit the office only once a week.
• Or remote employees who will only visit the office occasionally.

Once the location is determined and you have chosen a business office provider, it is time to make the final decision.

A managed office requires a walkthrough before committing to the space. While a virtual walkthrough is feasible when not present in the area, nothing replaces experiencing it in person.

Ensure the duration suits your business before signing the lease. A managed office lease typically has a duration of 3 months or longer, unless exceptions are made. If telephony, internet, IT support, or other services are to be supplied, these must be outlined in the contractual terms. Also, ensure that all other requirements, such as access to meeting rooms, breakout rooms, kitchens, and any necessary amenities, are also covered.

Request to see recent testimonials from tenants. Are they satisfied there? Were there any issues they failed to identify before signing their lease agreement?

FAQs

Is a managed office superior to a day office or a hot desk?

For businesses that require consistency, privacy, and excellent teamwork, a dedicated managed office space offers a significant improvement over shared workspace.

Is a managed office an excellent choice for a startup?

Absolutely. Startups require a flexible approach to office selection, lease duration, and location. Managed offices deliver these benefits without the upfront expense of a traditional leased office.

Do I still need an office manager when renting a managed office?

An office manager role remains useful to help streamline productivity, manage office supplies, and handle other essentials. However, it could be a part-time or shared role, rather than a dedicated one.

Conclusion

The office experience is elevated through a managed office. As a professional solution, these offices feature a range of included services, nearby amenities, and other advantages. Office space is pre-equipped, with the adaptability to arrange layouts to match your business needs.

Pinnacle House offers office solutions that accommodate teams ranging from 1 to 12 people, with options available on both the ground and first floors. Our reception services and comfortable meeting areas welcome new visitors. Conducting business professionally is effortlessly achieved at our business centre.

Please contact our team at info@pinnaclehouse.co.uk or 01733 857600 to explore your requirements or to book a tour of the facility.