Why It is Worth Renting a Meeting Room

Meeting rooms remain a crucial – if not essential – element of modern working life. The rigid 9-to-5 schedule has given way to flexible working arrangements, dress codes have become increasingly casual, and many businesses no longer utilise a full-time office, preferring adaptable workspace solutions instead.

But while applications like Teams and Zoom can keep us connected, most recognise that face-to-face meetings bring something additional. Brainstorming concepts, developing initial strategies, or discussing finer details all benefit from the energy that can only exist in an in-person gathering. But where can you host that meeting?

Why select a private meeting room?

We provide rooms suitable for meetings and training sessions, complete with all the essential facilities needed for a productive session.

Guaranteed confidentiality

All our meeting rooms offer privacy, ensuring your conversations remain confidential. While there are numerous public spaces where people can gather, the risk of being overheard can restrict dialogue and may even create business vulnerabilities.

Professional appearance

Our rooms all feature premium furniture and equipment, refined décor, and are maintained to exceptional standards. Even when you are not meeting clients, a professional setting helps you conduct professional meetings.

Enhanced productivity and focused team meetings

Utilising one of our meeting rooms can boost the effectiveness of your meetings. With fewer interruptions and no risk of disturbance, it becomes a space dedicated to your meeting’s objective, whether that is generating numerous concepts or agreeing on just one.

Adaptable spaces for your requirements

Our rooms can be arranged to your specifications. The same space might accommodate dozens gathered around the table for a board meeting one day, but be organised in a classroom style the next for a training workshop. Each room features ultra-fast fibre broadband and secure Wi-Fi, and can be equipped with additional resources, such as flipboards and whiteboards, or refreshments when an energy boost is required.

An economical and convenient solution

Rather than investing in a meeting room that sits vacant, or worse, gets overutilised, you only pay for what you require with a Pinnacle House meeting room, enabling you to simply arrive at a prepared meeting room ready for you. We are strategically located in Peterborough’s Fengate business district, just 2 miles from the city centre. However, if you require a meeting elsewhere, please do not forget to explore our other locations.

The meeting and conference facilities we provide

Pinnacle House features dedicated meeting facilities that accommodate various group sizes, as well as breakout areas throughout the building. Appropriate for meetings with between 2 and 60 participants, they all provide different configurations and amenities. We handle furniture and equipment setup, ensuring everything is positioned so you can begin immediately.

Our Boardroom 40 can accommodate up to 10 people, enabling everyone to sit around the same table. Our larger Conference Room can accommodate up to 60 people in a classroom-style arrangement, making it ideal for briefings or training workshops. We can also provide larger horseshoe-style configurations, which can be ideal for more formal conference-style gatherings.

We have also considered those who cannot participate in the meeting. Although face-to-face meetings offer benefits, it is not always feasible to get every person in the room. However, hybrid meetings often struggle because participants who are remote can be overlooked or find it difficult to follow what is happening. We can supply the audio-visual technology, along with ultra-fast fibre broadband, if you require a room for a hybrid meeting. This ensures even those connecting from the other side of the world have a video conferencing experience that is nearly as effective as being in the room.

And because our rooms are dedicated meeting facilities, we have considered elements such as acoustics and comfort. You can spend a day in one of our meeting room chairs without struggling to hear participants at the other end of the room, or finding yourself shifting in discomfort for the final few hours.

Most importantly, our meeting rooms are adaptable. They can be booked for as little as a half day, all the way to multi-day reservations for extended conferences. Because we have multiple meeting rooms, we can often accommodate even last-minute bookings, so when you simply need a space for people to assemble, Pinnacle House is a logical choice.

The Pinnacle House advantage

Streamlined operations: selecting Pinnacle House eliminates operational challenges. Our fully managed service means you can concentrate entirely on meeting your objectives while we handle everything from setup to cleanup. This delivers dramatically improved outcomes and reduced administrative burden.

Strategic connectivity: our Fengate business district position provides exceptional access. Participants reach us efficiently, with the A1 just 10 minutes away and London King’s Cross only 75 minutes by train. You can arrive hassle-free, with over 100 on-site parking spaces, including 2 EV charging points.

Advanced infrastructure: every facility features cutting-edge technology. Ultra-fast fibre broadband and enterprise Wi-Fi eliminate connectivity issues, while hybrid capabilities ensure seamless integration between in-person and remote participants.

What to consider when booking

Space requirements: different objectives require different arrangements. Consider whether your session requires a boardroom setting for strategic discussions, a classroom setup for training delivery, or a conference layout for presentations. Our facilities accommodate 2 to 60 delegates across various formats.

Technical needs: assess audio-visual requirements, bandwidth needs, and expectations for hybrid participation. Our team configures rooms with specific equipment, but advanced planning ensures optimal preparation.

Practical considerations: factor in parking availability, transport connections, and accessibility requirements. Our disabled-access compliance and staffed reception (9 am to 5 pm, Monday through Friday) ensure professional participation for all attendees.

How to maximise your meeting room

Everyone recognises the sinking feeling of a should-have-been-an-email meeting. Excellent meetings do not just occur, but with some effort, you can maximise the value of your room and host a meeting that counts.

Confirm you require a meeting

Always question whether you require a gathering. Consider whether alternatives, like email, messaging platforms, or virtual meetings, are superior. It might seem contradictory for us to say it, but we are not simply here to rent rooms.

We recognise the value and energy a productive meeting generates, and we want to help that occur with every reservation.

Stick to your agenda

A clear and focused agenda keeps meetings on track. Concentrate on the tasks at hand and eliminate anything that could be easily addressed via email. If it does not require a room, it does not require a room.

Encourage everyone to participate

The finest meetings bring out excellent concepts from everyone involved. Wherever feasible, structure the discussion to invite perspectives and input from all participants. A well-facilitated session ensures everyone departs feeling heard and engaged.

Location can be as crucial as purpose

Consider your participants. How will they reach the meeting? What can they do during intervals? How do they continue the conversation afterwards?

Seek venues like ours, with well-connected locations, superior facilities, and external options participants can utilise.

Consider the Ps of meetings

There are variations of these, but we prefer these 5 Ps of meetings:

Purpose: consider why you are conducting your meeting. People: ensure you have the appropriate people at the meeting for that purpose. Process: how your meeting functions affects its effectiveness; everything, from what is on the agenda to how participants are involved, right down to how intervals are structured, can be crucial. Preparation: ensure everything is ready before the meeting begins; everyone should have the data and information they require, and any equipment in the venue should be tested and functioning. Payoff: plan a meeting with a clear conclusion in mind; people should be able to depart knowing they have achieved something, and with the next steps they must take.

And if you require an additional tip, we recommend a sixth P, which, we have discovered, can make a significant difference: pizza!

Book a meeting room

When you require a meeting and know that conducting it face-to-face is the optimal approach, selecting a convenient, well-equipped, and professional space is the best strategy. From routine meetings to one-off gatherings, our collection of meeting spaces will have something suitable for you.

Contact us today at 01733 857600 or email info@pinnaclehouse.co.uk to book a tour and explore the facilities we have available, and discover how they could function for you. Then you can begin booking your first meeting in a space that is configured for your success.